Why create a UCSF.edu study email address?
1. Easy to use: A study email address is likely easier for participants to remember and less prone to typos than a personal email address.
2. Establish trust: A UCSF.edu email address signals to potential participants that your study is part of UCSF-- a trusted institution.
3. Streamline communications: Once you have a study email address, you can give multiple team members access and centralize all study communications from that mailbox. This is helpful if a study team member is out of office and a colleague needs to cover duties.
It's easy to create a UCSF email address for your study--here's how:
1. Follow this link: https://ucsf.service-now.com/ess/order_accounts.do
2. Select the third menu item "ARF: Active Directory Resource Account Request (Campus only)"
3. Fill out the form--this part should be self-explanatory. You will need to specify the owner of the account, account name and email address, and then select "resource account type: Mailbox Entity"
Did you know that UCSF has its very own URL shortener? Tiny.ucsf.edu allows users to convert a long URL into something much shorter and easier to type. You can create customized links (eg, tiny.ucsf.edu/studyname or generate randomly generated urls. These are especially great for shortening long REDCap or Qualtrics links to include in advertising materials. Tiny.ucsf.edu will also create a QR code for you. You can save the image file for the QR code and add it to your ads.
As a bonus, you can easily track how many people use your new Tiny.ucsf.edu link. Just add "*" to the end of your tiny URL and you'll get some basic stats about your link. This is great for understanding some basic analytics, as you can quickly create customized links for each recruitment method/outreach audience to track engagement.