April 3, 2020
Remote Recruitment
To help study teams create high-quality pre-screeners, we’ve gathered a few tips on how to make effective forms that are easy for participants to fill out.
April 2, 2020
Remote Recruitment
There are a few different ways to go about setting up a Zoom meeting—I think I’ve tried them all and I have come up with my own system that I think is the fastest. I thought this tip might be useful for other people as we increasingly rely on Zoom to communicate with our colleagues and study participants. My method uses the Zoom Personal Room feature combined with Outlook’s “Quick Parts” feature.
July 10, 2019
Clinic recruitment
Recruiting patients can be intimidating ---and a cold approach in a clinic is even more daunting. I’d like to share a few trial-by-fire tips I learned while recruiting for several maternal fetal medicine studies here at UCSF.
July 5, 2019
There are several good reasons why studies might recruit at Zuckerberg San Francisco General Hospital. One: Your study is based at ZSFG. There is no better way place to find participants for the study than the research site. From my experience as a ZSFG CRC, patients and staff who are familiar with the facility have better compliance/follow-up attendance rate. Two: Your study is not based at ZSFG—but you’re interested in diversifying your patient population pool. Either way, flyering is a solid method to start meeting such participants. Here’s how!
March 21, 2019

By Ann Chang, Associate Director, UCSF Women’s Health Clinical Research Center

More often than not, clinical research teams underestimate the staff effort and financial resources needed to reach enrollment targets. Building in sufficient recruitment funds in the grant budget is essential to recruitment success. Here are a few things to consider when preparing your budget…

1.  Study population: Is the pool of eligible participants large or limited?

  • If the participant population is fairly large, you may want to consider the more broad recruitment approach, such as placing newspaper ads, general mailings to the community, or social media advertising campaigns. Recruitment campaigns can be costly, so budget accordingly.  This handy tip sheet provides a list of tactics and cost guidance.
  • If the participant population is highly targeted, you may want to consider budgeting for:
    • More staff time to conduct chart review, clinic recruitment, and outreach to condition specific support/advocacy groups
    • A cohort identification mailing, which takes into account how many letters you will need to mail to achieve recruitment goals

2.  Recruitment timeline: How long do you have to reach your recruitment goal?

  • If your recruitment timeline is ambitious, consider increasing recruitment funds and/or staffing to allow an aggressive recruitment campaign
  • If your recruitment timeline spans multiple years...
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