Office Hours with the Participant Recruitment Program is officially back! These are online zoom session where you can drop by and ask questions about recruitment, learn more about recruitment services provided by our program, and access free resources designed to help you reach your recruitment goals.
Who Should Attend?
Open to anyone in the UCSF community and especially helpful for those involved in research recruitment. Our last session was on our EHR Recruitment Service. You can find a recording of this session here:
EHR Recruitment Office Hours Recording
A few of the questions asked in this session:
How specific can patients be filtered using EHR recruitment?
- We generally recommend that studies think broadly about their EHR recruitment search criteria. Study teams can however be specific (diagnosis codes, lab values, smart data elements, etc.) or broad (age, gender, etc.) with their inclusion criteria for EHR recruitment. To learn more, please click here to schedule a free consultation with our team.
I’m not sure if my study is a good fit for EHR recruitment, who should I speak to, to learn more?
- EHR recruitment is best suited for studies looking to recruit within the UCSF Health network that have inclusion/...
Why create a UCSF.edu study email address?
1. Easy to use: A study email address is likely easier for participants to remember and less prone to typos than a personal email address.
2. Establish trust: A UCSF.edu email address signals to potential participants that your study is part of UCSF-- a trusted institution.
3. Streamline communications: Once you have a study email address, you can give multiple team members access and centralize all study communications from that mailbox. This is helpful if a study team member is out of office and a colleague needs to cover duties.
It's easy to create a UCSF email address for your study--here's how:
1. Follow this link: https://ucsf.service-now.com/ess/order_accounts.do
2. Select the third menu item "ARF: Active Directory Resource Account Request (Campus only)"
3. Fill out the form--this part should be self-explanatory. You will need to specify the owner of the account, account name and email address, and then select "resource account type: Mailbox Entity"
Did you know that UCSF has its very own URL shortener? Tiny.ucsf.edu allows users to convert a long URL into something much shorter and easier to type. You can create customized links (eg, tiny.ucsf.edu/studyname or generate randomly generated urls. These are especially great for shortening long REDCap or Qualtrics links to include in advertising materials. Tiny.ucsf.edu will also create a QR code for you. You can save the image file for the QR code and add it to your ads.
As a bonus, you can easily track how many people use your new Tiny.ucsf.edu link. Just add "*" to the end of your tiny URL and you'll get some basic stats about your link. This is great for understanding some basic analytics, as you can quickly create customized links for each recruitment method/outreach audience to track engagement.